Organize, Scale, Secure – The Three Dimensions of SharePoint Online Migration

May 8, 2024

Guruprasad Venkataraman Nagarajan Muthukumar Nithya Rachel

Organize, Scale, Secure – The Three Dimensions of SharePoint Online Migration

SharePoint Online, a core part of the Microsoft ecosystem, offers a modern way to collaborate that surpasses the limitations of on-premises and legacy systems. 

Migrating to SharePoint Online offers both business and technological benefits. These include, among others, scalability and an elimination of on-site server maintenance.

Data Engineering and Workflow Optimization Benefits

While SharePoint Online is known for its modern interface and powerful collaboration capabilities, its true potential lies beyond these benefits.

Partnering with an external SharePoint team to establish a well-defined information architecture can significantly improve your organization’s data management. A third-party partner will help you restructure your information, allowing teams to find and manage data without burdening IT.

Migration is also an opportunity to integrate powerful applications like Microsoft PowerApps, Power BI, Dynamics 365, and AI.

More broadly, an external team can help you:

  • Gain Business Insights: Transform data into interactive visualizations with Power BI for informed decision-making.
  • Leverage AI: Analyze patterns, predict trends, and automate tasks within your SharePoint environment, enhance search with AI-powered suggestions from Copilot.
  • Enhance Collaboration and Data Management: Streamline workflows (including streamlined approvals via Teams integrations) and centralize customer data with Dynamics 365.
  • Build Custom Solutions: Create tailored applications that work seamlessly within SharePoint Online using Power Apps.
  • Improve Compliance and Security: Leverage Microsoft’s robust security infrastructure and SharePoint’s compliance tools.
  • Improve Governance: Establish clear rules for data management within your new SharePoint system.

Case Study: SharePoint Migration for a Clinical Trial Process Management Company

Challenge: Following a merger, a clinical trial process management company needed to migrate sensitive data, content, and applications from one Office 365 SharePoint and Azure instance to another, overcoming direct transfer limitations and permission mapping complexities.
Our Approach: We crafted a detailed migration plan with a strong focus on the sensitive nature of the clinical trial data. The process was divided into clear phases: establishing the new target environment, securely connecting it to the original source, and meticulously planning the data transfer. Planning, configuring the new system, test migrations to address any issues, and a strategically timed production migration over a weekend were key steps. Finally, we rebranded project portals and updated domain credentials to ensure compliance with the merged company's security policies.
The Result: Users experienced a seamless transition to the new environment, enabling swift work resumption under the merged organization.

Business Advantages of Migrating to SharePoint Online

  • Scalability: With SharePoint Online you can easily add or remove users and store data as your business needs change.
  • Cost Efficiency: Migrating to SharePoint Online eliminates the need to maintain on-premises servers and their associated maintenance costs.
  • Enhanced Collaboration: SharePoint Online is inherently designed for collaboration. Teams can access, edit, and share documents from anywhere, on any device.
  • Data Security: SharePoint Online benefits from Microsoft’s security measures, including encryption and access controls. This often exceeds what many businesses could implement on their own.
  • Reduced Maintenance: Microsoft manages the underlying infrastructure for SharePoint Online. Your IT team gains valuable time back, as the burden of updates and server maintenance is removed.

Conclusion

A successful SharePoint Online migration goes beyond technical exercise. Eleviant CTG understands the strategic value of data engineering and optimized workflows within this powerful platform. Our experience and outcome-oriented approach ensure you maximize the long-term benefits of your investment. Ready to reimagine the way your organization collaborates and leverages data? Discuss your SharePoint migration needs with our experts.

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